Non-ProfitFree
Repeated Word Finder for Nonprofit Writing
Paste a grant, appeal or report. Words and phrases you lean on too often are marked in place, with the worst offenders listed first.
River's repeated word finder marks the words and phrases you use too often in nonprofit writing, right where they appear. Paste a grant section, appeal, report or web copy. Each overused word is marked with how many times it appears and, where it helps, a question that points to a more specific word.
Nonprofit writing has its own habits: impact, empower, innovative, underserved, community, passionate. Used once they are fine. Used in every paragraph they blur together, and program officers read them in hundreds of proposals. The check separates those stock words from the program terms you must repeat for clarity, such as the program's name.
This suits grant writers, development staff and communications staff polishing a draft. It does not rewrite anything. For a full edit that tightens the prose in your voice, use a line edit instead.
Why repeated words weaken nonprofit writing
Repetition is useful when it keeps a term consistent, such as the name of a program or a defined outcome. It hurts when the same vague word stands in for different ideas. 'Impact' might mean reading scores in one paragraph and media coverage in the next, and the reader cannot tell which.
Stock words also hide missing specifics. 'We empower youth' says less than 'Teens run the food pantry's Saturday shift'. When a marked word cannot be replaced with something concrete, that usually means the draft needs a fact, not a synonym.
Fix the most frequent words first, especially in openings and headings where reviewers skim. Keep program names, defined terms and words a funder's guidelines use, because changing them for variety confuses readers.
How it works
Paste your writing
Paste a grant section, appeal, report or web copy, or attach the file.
River marks repetition
Overused words and openings are commented in place, with counts and a question each.
Review the comments
Each comment sits on the exact words, with a short reason and a question or suggestion.
Revise in your voice
Make the changes you agree with, then ask River to check the new version.
What you get
- Overused words and phrases marked in place, with the count for each
- Stock nonprofit words flagged separately from terms you should keep consistent
- A question for each overused word pointing to a more specific choice from your own text
- Repeated sentence openings flagged where several paragraphs start the same way
- A summary table of the most repeated words, worst first
Common questions
Will it replace the words for me?
No. It marks them and asks what you specifically mean. Swapping in synonyms often makes nonprofit writing vaguer, so the comments point you toward a concrete detail instead.
Should I remove my program name if it repeats?
No. Program names, defined terms and words from a funder's guidelines should stay consistent. The check lists them separately so you do not change them by accident.
What counts as overused?
There is no fixed number. The comments focus on content words that repeat close together or across the whole piece, and on stock phrases. Common small words such as the, and or our are ignored.
Does it check grammar or spelling?
No. It only looks at repetition, so the comments stay focused. Run a separate spelling check once you have finished revising.
Repeated Word Finder for Nonprofit Writing
Describe what you need, add any files you have, and your workspace opens with the work already underway.