Write an offer letter paragraph
AI asks about salary and role details, then writes a professional offer paragraph ready to send.
Write an offer letter paragraph
River's Offer Letter Paragraph Generator creates professional job offer paragraphs for offer letters and employment agreements. You provide the role details, compensation, and start date, and the AI writes a clear, warm paragraph that makes the offer official while maintaining professional tone. The paragraph covers position, compensation, start date, and next steps. Perfect for HR professionals, hiring managers, and founders extending job offers.
Unlike informal offers or overly legalistic language, this AI strikes the right balance: professional enough to be official, warm enough to make candidates feel valued. The paragraph confirms key details clearly so there's no ambiguity, while expressing excitement about the candidate joining. Strong offers show you value the person while being clear about terms. This helps candidates make confident decisions and starts the relationship positively.
This tool is perfect for HR professionals writing formal offer letters, hiring managers extending offers to candidates, founders hiring their first employees, or anyone who needs to make job offers official. If you're not sure how to word offers professionally or if you want consistent offer letter quality, this creates the clear, welcoming offer paragraph you need. Use it whenever you're ready to extend an offer and make it official.
What Makes Job Offers Effective
Effective job offers are clear, complete, and positive. Weak offers are either too vague (missing key details like salary or start date) or too cold (reading like legal documents without warmth). Strong offers cover all essential terms, make candidate feel valued, and explain clear next steps. Candidates should read the offer and know exactly what they're accepting: role, compensation, benefits, start date, and what happens next. Any ambiguity creates confusion or concern.
The best offer letters include: role title and department, manager or reporting structure, start date, salary (and how it's paid, e.g., annual salary paid biweekly), bonus or commission structure if applicable, benefits overview (health insurance, PTO, 401k, etc.), equity if applicable, employment type (full-time, part-time, at-will), and next steps (accept by when, what documents needed, first day logistics). Put key terms in offer itself, detailed legal terms in separate employment agreement. The offer should feel positive and welcoming while being legally clear.
Present offers warmly. Start with enthusiasm (we're excited to offer you). State terms clearly (here's the role, compensation, and start date). Reference what makes them great fit (we were impressed by your experience/skills). Close with next steps (please confirm by date, reach out with questions). Offers are first official communication as future employees. Set positive tone. Make them feel valued and excited to join while being professionally clear about terms. Good offers lead to accepted offers and engaged new hires.
What You Get
Professional offer letter paragraph
Clear compensation and role details
Warm, welcoming tone that values the candidate
All key terms clearly stated
Next steps for accepting offer
Ready to send or include in formal offer letter
How It Works
- 1Enter offer detailsAI asks about role, salary, start date, and benefits
- 2AI writes paragraphGenerates professional offer paragraph in 2 minutes
- 3Customize as neededAdjust details, add company-specific information
- 4Send to candidateInclude in offer letter or email to candidate
Frequently Asked Questions
Is this a complete offer letter or just the main paragraph?
This creates the main offer paragraph with key terms. A complete offer letter typically includes: this core paragraph, benefits details, employment agreement terms, contingencies (background check, references), and next steps. Use this paragraph as the heart of your offer letter, then add supporting sections. For simple offers, this paragraph plus a benefits summary and acceptance instructions might be sufficient. For complex offers, add detailed employment agreement.
Should I include equity in the offer paragraph?
Yes, if equity is part of compensation. State it clearly: 'stock options for X shares with Y year vesting' or 'equity grant worth $Z vesting over 4 years.' If equity is complex, reference it in offer ('including equity package detailed in attached stock option agreement') and provide full details separately. Candidates need to understand total compensation, and for startups, equity is significant part of offer. Be clear about what equity means, vesting schedule, and any relevant details.
What if salary is negotiable?
The offer paragraph assumes you've already negotiated and are ready to make a formal offer. If salary is still being discussed, you're not at offer stage yet. Once you agree on terms verbally, use this tool to make it official in writing. Formal offers should state final agreed-upon terms, not ranges or tentative numbers. Put your best offer in writing so candidate can accept or decline clearly.
How quickly should candidates respond?
Give reasonable time based on role complexity. Entry-level: 3-5 days. Senior roles: 1-2 weeks. Executive roles: 2-3 weeks. State deadline clearly in offer ('Please respond by [date]'). This creates gentle pressure to decide while respecting that accepting jobs is significant decision. If candidate needs extension, be flexible for good reasons. Pressure tactics (accept by tomorrow) can backfire, making candidate feel rushed or undervalued.
What is River?
River is an AI-powered document editor that helps you write better, faster. With intelligent writing assistance, real-time collaboration, and powerful AI tools, River transforms how professionals create content.
AI-Powered Writing
Get intelligent suggestions and assistance as you write.
Professional Tools
Access specialized tools for any writing task.
Privacy-First
Your documents stay private and secure.
Ready to try Write an offer letter paragraph?
Start using this tool in 60 seconds. No credit card required.
Create Offer Paragraph →