Generate a meeting agenda
AI asks about your meeting goal, then writes a complete agenda that keeps everyone on track.
Generate a meeting agenda
River's Meeting Agenda Generator creates professional meeting agendas that make meetings more productive. You describe the meeting purpose and key topics, and the AI generates a structured agenda with time allocations, clear objectives, discussion topics, decisions needed, and action items format. Send this agenda before meetings so participants come prepared and everyone knows what to expect. Well-planned meetings waste less time and accomplish more.
Unlike winging meetings or using vague agendas, this AI structures meetings for productivity. The agenda includes time boxes for each topic (preventing endless discussions), clear outcomes for each section (so everyone knows the goal), and designated spaces for decisions and action items. When meetings have clear structure, they stay on track, cover what matters, and end with clear next steps. Good agendas turn meetings from time-wasters into productive sessions.
This tool is perfect for project managers running team meetings, managers leading strategy sessions, team leaders organizing planning meetings, or anyone who needs to run productive meetings. If your meetings often run over time, get off track, or end without clear outcomes, better agendas help. Use this whenever you're scheduling a meeting and want to ensure it's productive and respectful of everyone's time.
What Makes Meeting Agendas Effective
Effective agendas serve three purposes: tell participants what to prepare, keep discussion on track during the meeting, and create record of what was decided and who's doing what. Weak agendas are just topic lists without time allocations or objectives. Strong agendas specify the goal for each topic (decision needed? brainstorm? information sharing?), allocate realistic time, and identify who's leading each section. When participants receive a clear agenda beforehand, they come prepared, meetings start on time and stay focused.
The best meeting agendas follow a clear structure. Meeting basics at top (purpose, date, time, attendees). Quick review of previous action items if applicable. Main topics in priority order with time boxes. Each topic includes: what we're discussing, what we need to accomplish (decision, brainstorm, update), who's leading, how much time. Space at end for parking lot items and next steps. Total agenda time should be realistic. If agenda requires 90 minutes but you only scheduled 60, either cut topics or extend meeting time.
Use agendas to make meetings better. Send at least 24 hours before meeting so people can prepare. Start meeting by reviewing agenda and getting agreement. Assign someone to take notes on decisions and action items. When discussions go off track, refer back to agenda. End meeting by reviewing action items and owners. After meeting, send summary with decisions and action items. Agendas are tools for productive meetings, not just formalities. Meetings without agendas tend to waste time. Meetings with agendas accomplish goals.
What You Get
Complete meeting agenda with time allocations
Clear objectives for each agenda item
Structure that keeps meetings on track
Space for decisions and action items
Professional format ready to share with participants
Customizable agenda template you can reuse
How It Works
- 1Describe meetingAI asks about meeting purpose, key topics, and attendees
- 2AI creates agendaGenerates complete agenda with time allocations in 3 minutes
- 3Customize detailsAdjust timing, add specific topics, assign leaders
- 4Send to participantsShare agenda 24+ hours before meeting so people can prepare
Frequently Asked Questions
How much detail should the agenda include?
Enough for participants to prepare, not so much they won't read it. Each agenda item should have: topic name, time allocation, objective (what we need to accomplish), and who's leading if applicable. One to two sentences per item is sufficient. The agenda is a guide, not comprehensive background. If participants need detailed materials to review, attach those separately. The agenda itself should be scannable so people quickly understand meeting structure and what's expected of them.
Should I always include time allocations?
Yes. Time boxes prevent discussions from running endlessly and force prioritization. Assign minutes to each topic based on importance and complexity. Start with highest priority items in case meeting runs short. If you consistently can't fit topics in allocated time, meetings might be too packed. Either extend meeting, split into multiple sessions, or cut less critical topics. Time allocations create helpful pressure to stay focused and make progress.
What if new topics come up during the meeting?
Use a parking lot. When off-topic items arise, capture them in 'parking lot' section to address after main agenda or in separate meeting. This respects the agenda and people's time while ensuring good ideas aren't lost. If a truly urgent topic arises, group can decide to adjust agenda, but that should be conscious choice, not default behavior. Protecting agenda time shows you respect participants' calendars.
How far in advance should I send the agenda?
At least 24 hours before meeting, ideally 2-3 days for important meetings. This gives participants time to review, prepare materials, and think through topics. Last-minute agendas don't allow preparation, reducing meeting effectiveness. For recurring meetings, develop standard agenda template and just update specific topics each time. Consistent advance notice becomes part of team culture and improves meeting quality across the board.
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