Generate your client case study
Paste interview notes and AI writes a complete case study with challenge, solution, and results.
Generate your client case study
River's Case Study Writer transforms client interview notes into complete, polished case studies. You paste your raw notes (client details, challenge, solution, results), and the AI writes a full case study with compelling narrative structure. Whether you're creating portfolio pieces for your freelance business, writing client success stories for marketing teams, or documenting project results for proposals, you get professional case study content ready to publish.
Unlike basic templates that just organize your bullets, we create engaging narratives that make results feel real and impressive. The AI understands case study structure (hook with the challenge, tension building around obstacles, clear explanation of your solution, specific results with numbers), writes in a storytelling style that keeps readers engaged, and frames results to highlight impact. You get case studies that sell your work, not just document it.
This tool is perfect for freelance writers creating portfolio case studies, marketing consultants documenting client wins, agencies building social proof, and consultants writing case studies for proposals. If you have interview notes sitting unused because writing them up feels tedious, or if your case studies read like boring reports instead of compelling stories, this tool helps. Use it whenever you complete a successful client project and want to showcase the results.
What Makes Case Studies Convincing
Case studies convince when they tell specific stories with concrete results, not when they make vague claims about success. Effective case studies include real company names (when allowed), specific numbers (40% increase, not (significant improvement)), and enough detail that readers believe it actually happened. Weak case studies use anonymous clients, round numbers that sound made up, and generic language (great results, very happy). Strong case studies make readers think (that's exactly my situation, I want those results).
The best case studies follow a narrative structure. Start with the challenge or problem the client faced (include context about why it mattered). Build tension by explaining obstacles or why previous attempts failed. Introduce your solution and explain what you actually did (be specific about tactics and process). Present results with specific numbers and timeframes (increased leads by 43% in 8 weeks, not (got more leads)). Include a client quote that reinforces the transformation. End by connecting results to bigger business impact (more leads meant they could hire two people and expand to new markets).
To improve case study effectiveness, always get specific numbers during client interviews. Ask (how much did revenue increase?) and (how long did it take to see results?) instead of accepting (things got much better). Use direct quotes from clients to add authenticity (quote their exact words, not paraphrased versions). Include before and after comparisons so readers see the transformation clearly. Focus on one main success story per case study rather than trying to cover everything you did. Specific and focused beats comprehensive and vague every time.
What You Get
Complete case study written from your interview notes
Narrative structure with challenge, solution, and results sections
Engaging storytelling that highlights impact and transformation
Specific results presentation that builds credibility
Ready-to-publish draft you can use in portfolios or marketing
How It Works
- 1Paste interview notesCopy your notes including client details, challenge, what you did, and results achieved
- 2AI writes case studyOur AI transforms notes into a complete narrative case study in 2 to 4 minutes
- 3Review and copyRead through the finished case study and copy it to your clipboard
- 4Publish and sharePaste into your portfolio, website, or proposal and use it to win more work
Frequently Asked Questions
What if my notes are messy or incomplete?
The AI works with whatever you provide, but better notes produce better case studies. Include at minimum: client name or company, the main challenge, what you did to help, and specific results (with numbers if possible). Bullet points are fine. Even rough notes work. If you're missing key details (like specific results), the AI will do its best but you'll need to fill in those gaps during revision. The more specific your input, the more compelling the output.
How long should the case study be?
Most case studies come out between 800 and 1,500 words, which is ideal for portfolio pieces and website content. Length depends on the complexity of the project and how much detail you provide in your notes. For shorter case studies (quick wins or simple projects), expect 600 to 800 words. For complex, multi-phase projects, you might get 1,200 to 1,500 words. You can always edit to shorten or expand as needed.
Does it include actual client quotes or do I need to add those?
If you include quotes in your notes, the AI will incorporate them into the case study. If you don't have quotes, it will write around that and you should add real quotes during revision. Never publish fake quotes. If your client didn't give you a quote, reach out and ask for one (most are happy to provide it). Real quotes add crucial credibility that makes case studies convincing. Generic praise without attribution hurts more than it helps.
Can I make the client anonymous if they don't want to be named?
Yes, mention that in your notes (like (client prefers to remain anonymous, mid-size tech company in Austin)) and the AI will write accordingly (A mid-size software company in Austin...). Anonymous case studies are less powerful than named ones, but they're better than no case studies. Try to get specific details even if the name is withheld (industry, company size, location, specific numbers). The more specific you can be, the more credible it remains even without a name.
What if I want multiple case studies from different projects?
Generate each case study separately. Paste notes for one project, generate that case study, then start fresh with notes for the next project. This ensures each case study gets proper attention and development. Creating a library of case studies is one of the best investments in your freelance business. Generate one after each successful project while details are fresh. Over time you'll have a portfolio of proof that wins you better clients.
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